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Depository Program for Utah State Government Publications

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What is the depository program?

Unique Data

State government publications provide a wealth of information about all aspects of life in Utah. They provide records of policy decisions, information on health and environmental issues, consumer data needed by businesses and families, and statistical information used by decision-makers. Subsidized by public funds, these publications are are meant to be widely available to the citizens of Utah.

Lists and Distribution

The State Library Division is charged with administering a depository system for publications issued by state agencies (Legal Authority). Agencies are required to deposit their publications with the State Library. The Library then distributes copies to State Archives, The Library of Congress, and to thirteen depository libraries around the state. The State Library keeps an updated list of recent acquisitions posted on the New Utah State Government Publications blog.

Library Control

Utah's depository program began in 1979. Since that time, the State Library has preserved a collection of state publications, maintained checklists of annual publishing, and developed an online catalog to make documents fully searchable. The online catalog now integrates electronic publication files (URL'S) with catalog information about print editions, providing a clear record of a publication's history and ensuring greater public access when documents change publishing formats. Further, information about Utah publications is shared with a national library database that makes these documents known to researchers around the world. Utah publications can be loaned to libraries outside the state through a national interlibrary loan system.

Access

One of the strengths of the depository program is that publications are available in a library location whenever they are needed. There is a safety net when someone needs access to the "last copy" of a publication. Documents may be checked out from the State Library or any of the depository libraries around the state. The Utah State Library welcomes walk-in visitors, phone inquiries, or electronic reference requests. Depository libraries provide similar services and they are committed to helping citizens obtain government information.